Finance Assistant (Payroll/Rents)
To ensure that NWH staff are paid correctly and timely and tenants’ rent accounts are up to date and accurate.
Statement of the main areas of responsibility
- Process the Association’s payroll on a monthly basis ensuring employee pay is accurate and all relevant payments are sent to third parties on a timely basis. Liaise with NWH staff and line managers regarding any Payroll disputes.
- Liaise with HMRC to confirm all PAYE and National Insurance payments are up to date and follow up any discrepancies.
- Liaise with TPT Retirement Solutions regarding the Association’s Pension schemes ensuring pension payments are submitted monthly.
- Calculate rental income on a quarterly basis and raise requests for sales ledger invoices to be processed.
- Coordinate & manage weekly Rents system closedown and ensure weekly reconciliations of the rent debit, voids and adjustments within Open Housing are carried out, producing analysis data and reports for the Finance and Revenues Manager.
- Process all tenancy management forms ensuring that all changes to the rent debit are recorded in a timely manner and are consistent with the tenancy agreement.
- Assist the Finance and Revenues Manager in the implementation of the annual rent increase
- Assist with calculating monthly rental income performance indicators.
- Ensure that all cash and cheque receipts received in Finance are recorded on cash sheets and that receipts are prepared for banking and ready for the next Securicor collection.
- Administer the Petty Cash system, reconciling expenditure and balancing cash at least on a monthly basis.
- Ensure all Barclaycard and Precision Pay transactions are regularly authorised with appropriate supporting documentation and correctly posted on Open Accounts in a timely manner.
- Maintain a centralised filing system for documentary evidence to support all movements in the capital ledger.
- Cover in absence within the Finance Assistant Team.
1.Carry out the above with due regard to all the Association’s policies and procedures, including Health and Safety, Equal Opportunities and Customer Services.
2. Ensure that compliance with Data Protection legislation is applied at all times.
3. Establish, develop and maintain an effective working relationship with all work colleagues to ensure an integrated contribution to the Association’s objectives.
4. Comply with the Association’s Code of Conduct by behaving in a professional,respectful manner at all times.
Tools needed to do the job
- A positive ‘can do’ attitude.
- Good standard of education including GCSE Maths and English or equivalent.
- Excellent communication skills.
- Excellent numeracy skills.
- Effective planning and organising skills & proven ability to work to deadlines.
- Ability to produce accurate high quality work.
- Proven Team Worker.
- Computer literacy, including use of Microsoft Word, Excel and Outlook.
- A willingness to undertake relevant training.
- You will demonstrate an ability to be courteous and be able to pronounce place names accurately in Welsh. (Level 1 on self-assessment form.
- Previous payroll experience including use of SAGE payroll.
- RSL sector experience.
- Previous experience of working in a finance department and with Open Accounts or similar.
Personal attributes/behaviours which the role holder must possess to be successful in the role.
- You will want to provide the best service to your customers that you can, whilst being sensitive and consistent in your approach.
Achieving Quality Results
- You will be able to demonstrate that you do your work well and achieve the goals that you set for yourself and that are set by others. You will be committed to providing quality work and will have a desire to improve what you do.
- You will contribute to the best of your ability as part of any team. You will show commitment and respect at all times. You will consider the needs and expectations of others and will communicate as clearly and effectively as possible.