Executive Assistant

Location
Farringdon, EC1N
Salary
Competitive + Benefits
Posted
10 May 2019
Closes
24 May 2019
Ref
MTVH81964
Contract
Permanent
Hours
Full Time
Organisation Type
Housing association / RP

Executive Assistant

Permanent

Competitive + Benefits

Central London + travel to other offices

Metropolitan Thames Valley Housing is one of the UK`s leading providers of affordable housing and care and support services. We employ over 1900 people to manage and develop our large portfolio of nearly 56,000 homes serving over 75,000 customers across London, the East Midlands, Southern and the East of England.

This role

  • Provides the day to day administrative services to the Executive Director providing diary management and travel arrangements as necessary. This will include taking minutes, drafting agenda and distribution of action points and any additional documentation on the Executive Director’s behalf ensuring the correct templates / house style have been utilised and that any legal requirements have been adhered to

  • Will effectively manage the email inbox of the Executive Director ensuring that the correspondence is attended in due time and that it is delegated to the correct persons.

  • Organizes and supports the preparation work for internal and external meetings, away-days and Partnership events as requested

  • Responsible for maintaining key external stakeholder relationships liaising with Board members, MPs/Commissioners, committees and customers

  • Manages the departmental events, particularly with booking rooms, ordering refreshments, setting up equipment and greeting colleagues.

  • Supports departmental project activitiesby(including business change), and by usingproject plans will identify when projects or tasks are at risk of going overdue and notify the Executive Director

  • Process invoices, procurement requests and other financial transactions, maintain, collate and report on departmental budgets for the information of the Executive Director and SLT.

  • Will act as a stand-in for other Executive Directors’ executive assistants

  • Will recruit, induct, develop and manage the performance of the team administrator/assistant to ensure that the support required is provided in line with the business needs.

  • Undertake regular staff development and professional updating

What you'll need to succeed:

  • Ability to work in a team and on own.

  • Able to make decisions under sometimes challenging circumstances.

  • Ability to communicate at all levels

  • Display professionalism at all times

  • Results-orientated with an understanding of issues relating to property and customer compliants.

  • Self-motivation with a positive attitude and the ability to work on own initiative

  • Excellent interpersonal skills, attitude and behaviour and the ability to influence at all levels.

  • Demonstrable success in partnering with and supporting the business through strategic change

Interview Date: Week Commencing 27th May 2019

What you'll get in return

In return, you will be exposed to the fast-paced environment where you can benefit from our comprehensive in-house training to continue developing and utilising your skill set.

We offer great benefits, in addition to generous holiday entitlement we provide:

  • Life assurance with a matched contribution (up to 12%) pension scheme

  • Enhanced maternity, paternity and adoption leave

  • Salary sacrifice schemes and season ticket loans

  • Eye care scheme

  • Plus lots of voluntary benefits including cash back and discounts from high street names

What you need to do now

If you're interested in this role, take a look at the attached Job Description for more details and if it’s the ideal job for you, click 'apply now' to forward an up-to-date copy of your CV, or for more information call us now on 0203 5353 611.

Our promise All employment decisions at MTVH are based on business needs, job requirements and individual qualifications, without regard to age, disability, gender reassignment, marital status, pregnancy or maternity, race or religion, sex or sexual orientation.
We are proud to have been recognised by Disability Confident for our commitment to disabled people and those with long term health conditions by providing fair and equal opportunities for all applicants enabling them to fulfil their potential and realise their aspirations.

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