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Executive Assistant

Employer
Barnet Homes - Part of The Barnet Group
Location
Colindale, Barnet (City/Town), London (Greater)
Salary
£38,199
Closing date
27 Oct 2021

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Function
Corporate Services, Administration, Communications / PR, Government and compliance, Other Housing jobs
Seniority
Assistant / coordinator
Contract
Permanent
Hours
Full Time
Organisation Type
Council owned company
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Job Details

Job Title: Executive Assistant
Location: Colindale
Salary:     £38,199
Term
:       Permanent
Hours:     37.5 per week

The Barnet Group is currently seeking to recruit an Executive Assistant with knowledge of Personal Assistant type work and administering boards. The role will report into the Executive Director for Growth and Development and will work closely with the Executive Team.  The role is central to the delivery of excellent governance to The Barnet Group.

You will be responsible for:

  • Management of high-level Board and Committee meetings
  • Minute taking of Board and Committee meetings
  • Take lead responsibility for the production and quality of Board and Committee papers
  • Arrangement and management of board or committee meetings including the production of agendas and papers via Convene
  • Provide a proactive and complete Executive Assistant role to three members of the Executive team
  • Work collaboratively and as a team with your Executive Assistant colleague to ensure all duties are covered, including during periods of absence
  • Arrangement and management of monthly meetings and minute taking
  • Regularly prioritise tasks on behalf of the Executive team, to include leading the response to audit, Board member and Council requirements
  • Manage ad-hoc projects from across the business
  • Provide general administrative assistance to the Executive Team

We are looking for someone who has the following skills and attributes:

  • Excellent Board and/or Committee minute writing skills
  • Experience of working as an E.A. to senior executives
  • Taking ownership of work products, producing quality reports with minimal supervision and re-work
  • Excellent report writing skills, to a Board standard
  • A demonstrably high standard of verbal and written, literacy and numeracy skills
  • In the absence of the Executive, lead the response to the requirements of auditors, Board members and the parent company, delegating tasks to Heads of Service and other colleagues as required
  • Act on the Executive’s behalf to ensure key outputs and reports are produced, e.g. engage with Heads of Service to ensure work is prioritised
  • Exercising discretion and confidentiality with sensitive company information
  • Effective working knowledge of the complexities of the Barnet Group
  • Act as gatekeeper to manage the workload of the Executive team
  • Drafting board reports and legal documents to a professional standard
  • Setting up and running management information systems
  • Coordination of Executive team’s diaries to ensure priorities are delivered
  • Administering formal meetings
  • Dealing with all levels of enquiries from the public and professional bodies, producing draft responses for approval by the Executive
  • Working to rapidly changing deadlines
  • Balancing a range of priorities

Currently the service is located at the Colindale Office.

Closing date:      27 October 2021           

Interview date:  1-2 November 2021                     

Benefits:

You will receive a Flexible benefit allowance of 5% of your base salary. Flexible benefits are hosted by AON and will allow you to choose from a variety of benefits.

Company

The Barnet Group

The Barnet Group is a local authority trading company created in February 2012. We are owned by Barnet Council.

What the Barnet Group offers

We are the parent company to:

  • Barnet Homes – this manages the borough’s 15,000 council homes on behalf of Barnet Council. It also works to prevent homelessness and allocates homes to social housing applicants.
  • Your Choice Barnet – an adult social care company that provides services to adults with learning and physical disabilities.

We combine a public sector ethos with a private sector commercial focus.

We also offer services to the wider community. These include an Assist emergency alarm service and a let2barnet lettings service for private landlords.

Barnet Homes

As one of the first local authority trading companies to be created, The Barnet Group (TBG) has blazed a trail in terms of growth and innovation in the housing sector and beyond, and we are ambitious for more. We have grown from 250 employees to over 400 and now manage over 15,000 properties, in addition to delivering the Council’s homelessness service and housing options. We also have Your Choice Barnet (providing specialist care and support to adults with a range of mental and physical disabilities) and have a turnover of around £70 million. We have recently begun a 500-home development programme with some of these homes to be delivered by creating a Registered Provider within the Group.

TBG is proud to be one of the Top 20 UK social housing landlords and an enjoyable place to work. We have a stretching but supportive culture and an excellent relationship with both the Council and the Board. The future of TBG is secure, with a new ten year management agreement for Barnet Homes commencing in April 2016 and a new five year agreement for Your Choice Barnet commencing in February 2017.

We are a fast growing and dynamic organisation and are looking for an ambitious and innovative candidate who has the ability to work at a senior level within a complex organisation.

Find Us
Website:
Telephone
0208 359 2798
Location
The Barnet Group
2 Bristol Avenue
Colindale
London
United Kingdom
NW9 4EW
GB
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